Automation payback calculator
In about a minute and a half, see the order of magnitude for one of your processes: how many hours automation could free up and what that time is worth.
This is an estimate built on your assumptions. All figures are entered by you.
Your process
Optional. Used in the link and the message, e.g. “invoice processing”
Optional. Context only, not used in the calculation
Total across the company, not per person
Average, without rare exceptions
Cost of an hour
Unit for entry and reading. Amounts are not converted. Rate presets are available for PLN only.
Gross salary plus employer contributions, divided by working hours
Indicative employer contribution rate (employment contract, without PPK). The actual burden may differ.
The figures are indicative, averaged from public sources as of September 2026. Averages include bonuses and allowances. For an exact calculation, enter your own hourly cost.
Automation assumptions
An assumption. The actual share is shown by a task audit.
Refine the estimate
Review minutes per task, in addition to the remaining manual work. If AI takes over half the task and a person then spends 2 minutes checking, enter 2.
Automation costs
Optional. If you don't know yet, leave 0 for a first estimate.
Not sure what the model's work costs? Let's discuss
Subscriptions, platform, hosting, OCR
Development, setup, audit
Maintenance and improvements
What the result is made of
| Item | Per month |
|---|---|
| Value of freed time | — |
| AI processing (runs × cost per task) | — |
| Software fee | — |
| Support | — |
| Net benefit per month | — |
What is not included
- Employee training
- Process redesign
- Manager's time spent on implementation
- Exceptions and non-standard cases
- Seasonal changes in load
Check the assumption
This estimate rests on an assumed automation share. The next step is to check which parts of the process can be automated, where human review remains, and whether the economics hold once implementation is included.
Process audit: from 3,500 zł. Prices are net, excluding VAT. Audit formats and prices →
Discuss this calculation
The figures from the calculator are attached to the message. Add a couple of sentences about the process and your situation.
or write directly: artem@kholomyanskiy.com · Book a 30-min call · LinkedIn · Telegram
Not sure your process is worth automating? A free 30-min call helps sort out the task and decide where to start. For a deeper review there is an hourly consultation.